Objective:

Reporting to the H&S/Facilities Manager working pro-actively with a hands-on approach you will provide support to the H&S and Facilities teams. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment.

The ideal candidate will be an experienced administrator with the ability to deal with heavy/fluctuating workloads & the role would suit a team spirited candidate with a pro-active, hands-on and flexible attitude.

Outline of responsibility/duties:

FM Management:

• Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company Premises
• Provide reception/switchboard cover (Lunches, Absences, and holidays)
• Assist with the management of the programme of planned & unplanned works
• Take responsibility for contractors working on premises
• Liaise with the cleaning company managers & act on any feedback from cleaners or Bauder staff
• Work with the Warehouse & Logistic Managers over pre & unplanned works

H&S/ISO:

• Support H&S/ISO team in all aspects of administration
• Admin support with amendments/updates to H&S/ISO policies, procedures, and standards
• Assisting with ISO standards administration
• Liaising with course providers and processing training quotes & invoices/distributing of training docu mentation
• Control of purchasing safety equipment and maintenance of equipment issue registers
• General safety support to visitors & onsite contractors (inductions/booking in/out)
• Other tasks as required

Key skills/criteria (qualifications, experience):

• Excellent attention to detail, accuracy & the ability to prioritise and control workload
• Excellent communication skills via written & verbal mediums, including confident telephone manner
• Organisational and administrative capabilities
• Team Player with both a pro-active, supportive and hands-on approach
• Experience of Microsoft and database packages
• Ability to work to deadlines
• Able to work under pressure and in a pressurised environment
• Proactive problem-solving ability
• Desire to learn

This job description is non-exhaustive and subject to change as the Company deems necessary.